Job Description

Legal Secretary Position

This is a remote position. We are seeking a highly skilled and detail-oriented Legal Secretary to provide full-time support to our legal team, closely mirroring the standards of an experienced in-house legal secretary within an Australian law firm. This role will focus heavily on high-quality document production, administrative support, and ensuring efficient day-to-day legal operations. The ideal candidate will have extensive experience supporting lawyers with complex document formatting, strong proficiency in Microsoft Word, and a high level of accuracy and reliability. This is a task-based role, with work allocated internally, and does not require direct client communication. The successful candidate must be available to work full-time aligned with Perth business hours (8:30 AM – 5:00 PM AWST).

Responsibilities:

• Produce, format, and amend complex legal documents with a high degree of accuracy (including contracts, agreements, and transaction documents)
• Perform dictaphone typing and transcription from audio recordings
• Handle hard copy typing and document revisions as required
• Manage lawyers' timesheet entries accurately and in a timely manner
• Maintain electronic filing systems and ensure proper document management protocols are followed
• Open and manage new client and matter files within the practice management system
• Conduct online searches, including searches relating to tenements and other regulatory registers
• Apply advanced formatting skills in Microsoft Word, including cross-referencing, track changes, and document mark-ups
• Ensure consistency, quality, and professionalism across all documentation produced
• Collaborate with internal legal teams to prioritize and complete assigned tasks efficiently

Requirements:

• Availability to work full-time aligned with Perth business hours (8:30 AM – 5:00 PM AWST)
• Ability to handle confidential information with discretion and professionalism
• Strong written and verbal English communication skills
• Prior experience supporting lawyers with complex documentation workflows is essential
• Experience working in an offshore or remote support capacity for international law firms is highly desirable

Qualifications:

• Proven experience as a Legal Secretary or Legal Assistant, preferably supporting Australian law firms
• Advanced proficiency in Microsoft Word, particularly in complex legal document formatting
• Demonstrated experience with dictation typing and transcription
• Familiarity with legal document management systems (iManage preferred) and practice management tools (e.g., Unity)
• Strong understanding of legal administrative processes and documentation standards
• Exceptional attention to detail and high level of accuracy
• Strong organizational and time management skills in a task-based work environment
• Ability to work independently while maintaining consistent communication with internal teams

Benefits:

• Opportunity for 100% remote work
• Competitive compensation package
• Access to advanced legal operations and contract management tools

If you are passionate about leveraging your commercial legal expertise to support innovative legal teams and dynamic businesses, while accelerating your professional growth in a remote-first environment — apply now! Note: Only shortlisted candidates will be contacted for further discussions. Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.

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